HOW IS THE ORGANIZATION THAT RECEIVES THE GROUP DONATION CHOSEN AT EACH MEETING?
A member who has signed the Membership Commitment Form can submit the name of a local organization. At random, three organizations will be selected at the meeting. Either the member or a representative from the charity will come up and give a short, five minute presentation as to why the organization should receive the donation and then spend about two minutes for Q&A.
Any member can submit a charitable organization for consideration; however, he must submit a Charity Nomination Form to the Executive and it must be received by the Friday 2 weeks prior to the meeting.
WHICH ORGANIZATIONS ARE ELIGIBLE FOR CONSIDERATION?
At this time, in order to be considered at a meeting, an organization must serve the Whitby area and it must be a registered, not-for-profit or charitable organization able to provide tax receipts for donations. We are not considering nominations to national or international charities, programs, or organizations at this time, as the current focus is on contributing to our local community.
A charity can be nominated at each meeting as long is has not been a recipient of the group’s donation in the past 2 years. A winning charity must be nominated again to be eligible. The exception is a specific program within a large organization (for example, a specific department or program within a hospital), which may be considered again after one year for a different program or department. We will accept multiple charity nominations for the same charity. All approved and legitimate charity nominations will be eligible for the draw box on the night of the meeting; however, a charity will only be able to be drawn and brought to a vote with the membership once per meeting. Should a charity be drawn and they do not win, they must wait 6 months before being put back into the draw.
ARE DONATIONS TAX DEDUCTIBLE?
Absolutely! Only registered, not-for-profit and charitable organizations will be sponsored by the group. Cheques are written directly to selected charitable organizations (not to 100 Men of Whitby) at each meeting. If they cannot be sent electronically, tax receipts will be issued directly by the charitable organization to each member of 100 Men of Whitby.
WHAT IF I AM UNABLE TO ATTEND A MEETING?
If a Member cannot attend a meeting he can do one of two things:
He can send in a blank, signed cheque with a trusted friend or another member to the meeting (preferred). The surrogate member will then write in the name of the charity that is chosen on the cheque and give it to the Founders on his behalf. A friend acting as a surrogate member may not vote on behalf of the absent member unless a Proxy Ballot is completed (see below).
He can contact the Executive at email@example.com and arrange to deliver his signed cheque.
We have introduced the “Proxy Ballot” for those who are unable to attend a meeting. You can give another member authority to vote on your behalf as long as they present the proxy Ballot form AND a cheque for $100 on your behalf.
CAN I JUST SEND THE DONATION TO THE CHARITY MYSELF?
Because the goal of 100 Men of Whitby is to make a large donation on behalf of the whole group, the answer is no. We want to be able to support this endeavour and give at least $10,000 at one time to make a large impact in our community – with each member’s donation being part of the larger donation. This is the power of individuals united for a cause! We also need to be able to track your donations so that you get credit for the donation and remain an active, voting-eligible member of the group.
HOW MUCH OF MY DONATION GOES TO THE ADMINISTRATIVE COSTS OF 100 MEN OF WHITBY?
Zero! 100 Men of Whitby is organized and operated by a volunteer team. Everything else has been given to us by generous donors in our community. 100% of the money raised at our meetings goes directly to the selected organization!
HOW LONG DO THE MEETINGS LAST?
Meetings are intended to be very short and will last no longer than 60 minutes; however, members are invited to socialize after each meeting.
CAN MEMBERS BRING A FRIEND TO THE MEETING?
Of course you can! We are always seeking philanthropic men to contribute their energy to the group.
In order to vote, he would need to bring a signed Membership Commitment form to the meeting and become a member, but guests are free to observe and contribute a donation if he likes.
WHY DO YOU NEED MEMBERS’ PERSONAL INFORMATION?
100 Men of Whitby collects members’ information (including name, address, and email address) strictly for the purpose of maintaining our membership list and assisting charitable organizations when creating individual tax receipts.
100 Men of Whitby will not sell, give, or otherwise share your personal information without your express consent unless required by law.
HOW DO I JOIN?
Fill out the Membership Commitment form and forward it to us.